Meeting Minutes

Mr. Riesterer moved, seconded by Mr. Pooch to go into executive session with the fiscal officer, trustees and Terry Griffith to discuss personnel issues. Roll Call: Mr. Riesterer –yes, Mr. Pooch- yes Mr. Bias – absent.

Mr. Pooch moved, seconded by Mr. Riesterer to return to regular session. Roll Call Vote: Mr. Riesterer – yes , Mr. Pooch – yes. Mr. Bias –absent.

Mr. Bias was present for the remainder of the meeting.

Mr. Riesterer moved, seconded by Mr. Pooch to approve the minutes from the September 7, 2006 meeting as presented. Vote: all ayes.

Mr. Riesterer moved, seconded by Mr. Pooch to accept the financial reports presented by the fiscal officer. Vote: all ayes.

Mr. Riesterer moved, seconded by Mr. Pooch to approve and sign the following warrants presented by the fiscal officer for payment. Vote: all ayes.

Warrant# Payable to Amount

5867-5884  Payroll
5885 Deferred Comp -$260.00
5886 Prepaid Legal -$29.44
5887 Ohio Insurance Services -$791.01
5888 Cintas -$49.34
5889 Ikon -$155.25
5890 AT&T -$287.71
5891 Anthem Life -$264.95
5892 Alltel -$98.93
5893 North Central EMS -$28.97
5894 Fireland Regional Medical Ctr -$206.37
5895 Streaker Tractor Sales -$29.94
5896 NAPA Auto Parts -$180.29
5897 PCSO -$261.55
5898 Ohio Public Risks Ins -$1683.00
5899 NFPA -$135.00
5900 Midwest Compost -$150.00
5901 Bohn Implement -$84.21
5902 Sand Bay -$68.29
5903 Margaretta Board of Education -$282.00
5904 Joshua Cullen -$677.25
5905 Sand Hill Cemetery -$800.00
5906 Castalia Market -$9.89
5907 Warren Fire Equipment -$101.94
5908 J&R Silk Screening -$32.50
5909 Erie Materials -$1458.76
5910 BP Products -$1250.55
5911 Dave Bednar Enterprises -$90.50
5912 Erie County Engineer -$21518.40
5813 Bound Tree Medical -$989.26
5914 Anthem BC/BS -$12973.00
5915 William Gasser to replace voided payroll check
5916 Void
5917 Sandusky Area Safety Council -$125.00

Mr. Riesterer moved, seconded by Mr. Pooch to grant Dean Gasser his vacation request for October 17, 19 &21, 2006 and for Russ Zura for October 23, 25 & 27 2006. Vote: all ayes.

Mr. Pooch moved, seconded by Mr. Riesterer to go into executive session with the trustees, fiscal officer and Chief Keimer to discuss personnel. Roll Call Vote: Mr. Riesterer – yes, Mr. Pooch – yes and Mr. Bias – yes.

Mr. Riesterer moved, seconded by Mr. Pooch to return to regular session. Roll call vote: Mr. Riesterer – yes, Mr. Pooch- yes and Mr. Bias-yes.

Mr. Riesterer moved, seconded by Mr. Pooch to continue paying Frank Knerr his regular pay, under Section 5.5 (I) of the township handbook, during his workers compensation disability. This is to begin September 11, 2006 for a period not to exceed 15 weeks (the first 15 weeks were used in 1999) Vote: all ayes.

The paperwork from John Zimmerman regarding a new zoning contract was tabled.

Trustees mentioned that there was a zoning appeals hearing on September 18, 2006 and there is to be another hearing on October 9, 2006.

Tom Johnson discussed the dispatch room update. No action was taken on this.

The Parker Road property discussed at the last meeting has not been demolished yet.

Jim Neill gave his road/cemetery report. He had the paperwork for the next Issue II application.

Mr. Pooch moved, seconded by Mr. Riesterer to pass Resolution 2006-09 authorizing Timothy E. Riesterer to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement and/or local transportation improvement program and to execute contracts as required. Roll call vote: Mr. Riesterer – yes, Mr. Pooch – yes and Mr. Bias – yes.

Mr. Riesterer moved, seconded by Mr. Pooch to pass Resolution 2006-10 authorizing Timothy Riesterer to apply for the Issue II project for the Phase 2 Homegardner resurfacing and widening at a cost of $207,000 for the total project. Roll Call vote: Mr. Riesterer – yes, Mr. Pooch-yes and Mr. Bias-yes.

Mr. Neill brought up the lighting at the Industrial Park and also at Village Hill Estates.

Jim said that we have been having some vandalism (stop sign painting)

Mr. Neill also mentioned that we might be able to get back 4% of our workers comp premium if we join the safety council.

Mr. Riesterer moved, seconded by Mr. Pooch to join the Sandusky Area Safety Council for a cost of $125. Vote: all ayes.

Mr. Pooch moved, seconded by Mr. Riesterer to grant Jim Neill his vacation request for Sept. 29, 2006. Vote: all ayes.

The Fiscal Officer and Tim Riesterer met with our auditors and discussed the look alike GASB 34 reports. It seems that after some discussion that we may wish to not be audited on the GASB 34 look alike reports. There are management reports that need to be done to go with this and it looks like we would have to pay extra in order to get help to do these reports. Also from what we understand our audit would probably cost more if we did go this way. Therefore we feel it best to be audited on the cash basis as in the past.

Mr. Riesterer moved, seconded by Mr. Pooch to give a letter to the Auditor of State saying that we do not wish to be audited on the GASB 34 “look alike” statements and that we understand that we will receive two opinions in our audit report. Vote: all ayes.

Mr. Pooch moved, seconded by Mr. Riesterer to establish an Audit Committee, which will consist of the Trustees and the Fiscal Officer. The primary function of the Audit Committee will be to monitor and review the townships accounting and financial practices. The committee will meet and review the financial reports monthly at the regular meeting. Vote: all ayes.

Mr. Riesterer moved, seconded by Mr. Pooch to place Dan Fifield on FMLA beginning July 24, 2006. Vote: all ayes.

The trustees and Fiscal Officer will meet on October 17, 2006 at 4 p.m. to discuss personnel matters.

Keith Kreager was at the meeting. He wanted to know what was doing on down by the water, west of Rt 269. The trustees said they did not know of anything.

Mr. Pooch moved, seconded by Mr. Riesterer to adjourn. Vote: all ayes.

The meeting adjourned at 10:20 p.m.