Meeting Minutes

Present were Mr. Pooch, Mr. Bias and Mr. Riesterer.

Mr. Bias moved, seconded by Mr. Pooch to approve the minutes, as presented by the Fiscal Officer, from the May 15, 2008 meeting. Vote: all ayes.

Mr. Pooch moved, seconded by Mr. Bias to accept the financial report submitted by the Fiscal Officer. Vote: all ayes.

Mr. Bias moved, seconded by Mr. Pooch to approve and sign warrants: 7663-7691, that were presented for payment by the Fiscal Officer. Vote: all ayes.

Kevin Lindsley was at the meeting to go over our health insurance premiums for the renewal on July 1, 2008. Mr. Lindsley said MMO had given us a 17% increase to start, but after he asked for a requalification they are actually giving us a 4% decrease.

Mr. Bias moved, seconded by Mr. Pooch to accept the Medical Mutual insurance rates and stay with Medical Mutual for our health and dental insurance for the renewal date of July 1, 2008. Vote: all ayes.

Keith Kreager from Crystal Rock was at the meeting to voice his concerns about a catch basin on the corner of Crystal Rock Road and Maple. He said that there is solid sewage in it. The trustees said we could contact the health department about this issue. Jim Neill said that the health department had been in Crystal Rock and saw the sewage in the catch basin, but they didn’t seem concerned about it.

The trustees said that we could contact the EPA, but that this may bring more problems. They asked Mr. Kreager to see if the people in Crystal Rock would like the township to contact the EPA. Keith Kreager said he would like to see sanitary sewers in Crystal Rock.

Mr. Kreager mentioned a pot hole on Crystal Rock Road. Jim Neill said he would take a look at it.

Mr. Kreager also mentioned issues with several properties and homes that he feels need to be looked into. Tom Johnson, our zoning inspector, went over several of these issues and explained what had been, or was being done about them.

Tom Johnson said he is waiting on a recommendation regarding junk vehicles. Tom also mentioned that he had a call with concerns of an elephant being at Bayside Tavern one night last week. He is looking into regulations to see if we have anything that addresses this issue.

Jim Neill gave his report. He gave the trustees a list of weed warrants that had gone out. There was some discussion on how we would take care of this.

Jim updated the quotes on the roofing repairs we need to do. They were as follows:

Damschroder Construction for roof at the Fire Department - $15,940

Tusing Builders for roof at the Fire Department- $17,905

Tusing Builders for Phase I & II for the Lucas St. roof repairs: Phase I - $17,405

Phase II- $16,844

Mr. Bias moved, seconded by Mr. Pooch to contract with Damschroder Construction for repairs of the roof at the Fire Department for a cost of $15,940. Vote: all ayes.

Mr. Pooch moved, seconded by Mr. Riesterer to contract with Tusing Builders for Phase I & II for roof repairs on Lucas St Building for a total cost of $34,249. Vote 2 ayes, Mr. Bias abstained.

It was noted that the Riedy Ditch petition meeting has been moved to Bogart School on June 3, 2008.

Mr. Bias moved, seconded by Mr. Pooch to contract with Bailey’s to mow the grass at any of the places that were issued weed warrants, when their time is up, for a rate of $98/hr for 2 men and equipment. Vote: all ayes.

Tom Johnson went over our damage from the lightning strike on Memorial Day.

Kathy Biecheler discussed some dispatch issues. She had a resignation letter from Brenda Wainwright.

Mr. Bias moved, seconded by Mr. Pooch to accept the resignation of Brenda Wainwright effective May 29, 2008. Vote: all ayes. Brenda’s last day worked was April 26, 2008.

Mr. Pooch moved, seconded by Mr. Bias to go into executive session to discuss personnel, involving the HIPA rules, due to medical issues being discussed. Roll Call Vote: Mr. Pooch- yes, Mr. Bias- yes and Mr. Riesterer-yes.

Mr. Bias moved, seconded by Mr. Pooch to return to regular session. Roll Call Vote: Mr. Pooch – yes, Mr. Bias – yes, and Mr. Riesterer-yes.

Fiscal Officer, Mary Ann Lindsely, mentioned that our open enrollment for the products with AFLAC is during the month of June. Anyone can enroll or make change during the open enrollment. She will leave information packets in the dispatch room and put up a note telling everyone about the open enrollment.

There was some discussion on new fencing that the Park Board would like to put up and also the fencing cost of making our playground area bigger.

Kevin Lindsley from the Castalia Men’s Softball league said that the men’s league would be able to donate $2800 to be used on the fencing for enlarging the playground area.

Mr. Bias moved, seconded by Mr. Pooch to continue our meeting on Tuesday June3, 2008 at 5 p.m. so we can discuss the handling of our HRA. Vote: all ayes.

On June 3, 2008 the meeting was continued. Present were Mr. Pooch, Mr. Bias, and Mr. Riesterer.

Belinda Brooks from Consumer Driven Concepts, LLC was at the meeting to discuss our HRA Plan administration. She went over how they would handle our HRA along with what else they can do for us; the cost would be $3.50/person per month. She explained that we would need to set up a separate HRA account that would be used to pay any costs we have.

Mr. Bias moved, seconded by Mr. Pooch to contract with Consumer Driven Concepts, LLC. For the handling of health insurance HRA account. The cost being $3.50/person/month. Vote: all ayes.

The trustees have decided to hold an employee meeting at noon on Thursday June 26, 2008 to have Belinda Brooks explain to everyone on our insurance plan how the claims will be handled and what the employees will need to do.

Fiscal Officer, Mary Ann Lindsley mentioned that she had received a check from the Castalia Men’s Softball League for $2800. They would like this donation to be used for the fencing at the playground. Also they would like to have a sign put on the fence stating that they had donated the funds. The trustees said this would be alright.

Mr. Bias moved, seconded by Mr. Pooch to adjourn. Vote: all ayes.

The meeting adjourned at 5:45 p.m.